Privacy Policy

1. PRIVACY POLICY OBJECTIVE AND ITS APPLICATION

UAB “MAGNUS LOGISTICS”  (hereinafter referred to as “We” or “Company”) values your trust and is committed to ensure proper protection of your personal data. We respect your privacy and pledge to process and protect your personal data in a fair and lawful way in accordance with the applicable legal requirements of the European Union (General Data Protection Regulation 2016/679) (hereinafter referred to as “GDPR”) and the Republic of Lithuania.

This Privacy policy explains how we collect personal data about people who use our logistics services, clients and their representatives, visitors of this website, people that consented to receive direct marketing messages, job applicants for the vacant job position.

This privacy policy provides information about the scope of processing personal data, the purposes, sources, recipients and other important aspects of personal data processing.

We may process your personal data for purposes different than those described in this Privacy policy. If this is the case, we will provide you with a separate privacy statement informing you about such processing.

We may change this Privacy policy at any time at our sole discretion, therefore, you have a responsibility to make sure that you are familiar with the latest version of the Privacy policy.

2. DEFINITIONS

The following definitions when used in this Privacy policy have the same meaning as stipulated in the GDPR and is as follows:

Personal data means any information relating to an identified or identifiable natural person („data subject“); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

Personal data processing means any operation or set of operations which is performed on personal data or on sets or personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

Company means UAB “MAGNUS LOGISTICS”, legal entity code 300129642, Naugarduko g. 55A, LT-09320, Vilnius, the Republic of Lithuania.

3. CONTACT INFORMATION

If you would like to find out how we process your personal data or if you wish to exercise any of your rights as data subject, please contact Company via e-mail: info@magnus.eu or mail: Naugarduko g. 55A, LT-09320, Vilnius, the Republic of Lithuania.

4. PERSONAL DATA

We collect personal data about you directly from you when you enter into agreement with us or while representing other person, send your CV, as well as other information related to your employment.

We also collect information about you from a third party (such as your employer, our client) in order to provide logistics services properly.

Your personal data also might be obtained indirectly from other organisations (such as Linkedin) where you have explicitly consented to your information being shared, specific register and information systems, also such sources as State Social Insurance Fund Board, etc.

We will only collect and process your personal data following the applicable laws and regulations.

We use and share the personal data we collect about you for several different purposes and we rely on different legal grounds while processing it. Depending on whether you are  a representative to a current client of ours, a representative of service supplier or a website visitor, the below information sets out what categories of personal data we process, for what purpose and legal ground we rely on when processing the personal data. We also describe how we collect your personal data and whom we may share it with, as well as legal basis that allows us to do so.

Provision of logistics services

The Company has been providing logistics services and transporting cargo by land and sea throughout Europe for more than 10 years.

In order to provide logistics services, it is necessary for the Company to process personal data.

We process the personal data of a representative of our client.

Personal data we collect about a representative of our client includes: name, surname, e-mail address, telephone number, place of work (including position held within), signature, messaging content.

The basis for the processing of data of the employees of our clients is legitimate interest of the Company.

When providing logistics services, We may enter into agreement with the freight carrier. In this case, the Company will process the personal data of the contracting party’s representative and employee who is responsible for the carriage of the cargo.

Personal data we may collect about a representative of freight carrier includes: name, surname, e-mail address, telephone number, place of work (including position held within), signature, messaging content. In the case of a employee who is responsible of the carriage of the cargo, the Company may process his/her name, surname, information about place of work (including position held within), current location and signature.

The basis for the processing of data of the employees of freight carrier is legitimate interest of the Company.

Finally, the Company may also receive personal data of the cargo consignee or its representative when receiving the documents confirming the successful transportation of the cargo.

The company can receive name, surname, place of work (including position held within) of the cargo consignee or its representative.

The basis for the processing of data of the cargo consignee or its representative is legal requirements related to carriage of cargo.

Personal data indicated in this section will be processed as long as the agreement (between Company and our Client) is in effect. If personal data are indicated in the agreement or received during performance of the contractual obligations, they will be stored for 10 years as of the date of expiration of the agreement.

Performance of Company‘s Agreements

We will process personal data of employees of  service providers and other contracting parties  in order to perform the agreements which are not in relation with Company’s main business activity.

In such case, we will process your personal data such as: name, surname, e-mail address, telephone number, place of work (including the held position), signature, messaging content

The basis for the processing of data of the employees of service providers, contracting parties is legitimate interest of the Company.

Personal data indicated in this section will be processed as long as the agreement is in effect. If personal data are indicated in the agreement, they will be stored for 10 years as of the date of expiration of the agreement.

Management and administration (Carrier self-service platform)

In order to optimize execution of cargo transportation contract with carriers, Company has created a self – service platform where Carriers can access all information about cargo transportation contracts, receive and upload documents related to cargo transportation contracts.

The Carrier’s account can be accessed by the Carrier’s employees using their individual logins to the Carrier’s account in the platform.

In order to properly manage the platform and to administer the Carrier’s accounts, it is necessary for the Company to manage the e-mail of the person connecting to the Platform (login name), password and other login data (date, time, actions performed on the Platform), login creation date.

The aforementioned personal data is processed on the basis of the Company’s legitimate interest.

The Company will process personal data for the 5 years as of the last date the person logged in to the Carrier’s account.

Personal data will not be shared to anyone, except service providers who helps the Company manage the platform.

Support

We value your feedback and we want to understand what we can do to improve our services. Therefore, you can contact us in order to receive assistance on your question or concern.

If you contact us, we will process your personal data by collecting your contact details through the source you chose to contact us (via e-mail, post or any other way).

All personal data will be processed on the basis of your consent which is expressed by your actions by sending us a question or concern.

Your personal data will be stored for 1 year after certain question or concern was sent to us. In some individual cases, in accordance with the applicable legal requirements, your personal data might be stored longer.

Processing personal data for recruiting purposes

You can send us your data in order to join our Company. Your personal data you present for the purpose of recruiting for the vacant job position in our Company will be processed based on your consent, expressed by submitting your personal data.

We collect and process your CVs and/or motivation letters, and/or other information submitted by you at the time of participation in the selection for the purpose of recruitment and on the basis of your consent which you give to us or to the recruitment company by sending your curriculum vitae.

If you do not submit your curriculum vitae and/or motivation letter, we will not be able to assess your suitability for the offered position.

Please comply with personal information protection requirements and do not send us excessive information. Please observe at least the following minimum requirements for the protection of your personal information by sending personal data to us: do not indicate excessive or unnecessary personal data either in the subject line of the letter or query, or in the attached CV, in motivational letters, in other files: personal identification code, health or other special personal data, financial data, bank account number, family member data, car licence plate number, etc.

All personal data will be stored until ongoing recruitment process is finished. Please note that on basis of your consent we could store and use personal data you sent for the purposes of later recruitment for up to 1 year. Once you have given such a consent, you are entitled to withdraw it at any time, without prejudice to lawfulness of personal data processing based on such consent until the withdrawal of the consent. If you exercise this right, we will immediately take action to destroy your personal data.

Please note that in order to evaluate your candidacy, we may contact the former employers you have indicated for their recommendations and may ask them about your qualifications, professional skills and business qualities. We can request such information from your current employer only if we have your separate consent for this.

Direct marketing

We will send offers for the provision of services of our Company, newsletters and other advertising material to persons who have provided their contact details and have expressed a wish to receive information about services offered via e-mail.

We will process the following personal data for direct marketing purposes: name, surname, e-mail address, telephone number, place of work (including the held position).

Your data will be used for direct marketing purposes for 1 (one) year as of the receipt of your consent.

If you are our Customer and have not objected to our direct marketing messages, we will send you messages about services similar to those provided to you by e-mail on the basis of our legitimate interest.

You have the right to refuse direct marketing at any time by contacting us via e-mail on protection@magnus-group.lt.

DATA PROCESSORS. DATA RECIPIENTS

We can disclose information about you to our employees, managers, service providers such as IT supervisors.

Moreover, we can disclose information about you:

• If we must do this under the law;
• In order to protect our rights or interests (including the provision of your data to third parties in order to recover your debts to us);
• In order to sell a part of Company’s activities or assets, where we disclose your personal data to the potential buyer of the activities or a part thereof;
• Having sold the activities of the Company or a substantial part thereof to third parties.

We may also provide personal data to other persons upon receiving your written consent.

Your personal data will not be transferred to third countries and/or international organisations.

Except in cases provided in this Privacy Policy, we do not transfer your personal data to any third parties.

5. COOKIE POLICY

We may use cookies on this website.

Cookies are little text files which are stored on the Internet browser or hard drive of your computer or mobile device when you visit our website. Cookies work to make your experience browsing our website as smooth as possible. They are designed to improve the functionality and use of the website, also for the purposes of analysis.

We monitor traffic of the website and collect information on the number of visitors browsing the website, the domain name of internet service providers of visitors, etc.

Cookies can be stored for varying lengths of time on your Internet browser or device.

Most Internet browsers accept cookies, but person can change the Internet browser settings so that cookies would not be accepted. However, in this case, some functions may not work.

All information about cookies used by this website, their purpose, validity and the data used are given in the table below:

6. SECURITY OF YOUR PERSONAL DATA

Your personal data will be processed pursuant to the requirements set out in GDPR, the Republic of Lithuania Law on Legal Protection of Personal data and other legal acts.

In the course of processing your personal data, we implement organisational and technical measures which ensure the protection of personal data from accidental or unlawful destruction, alteration, disclosure and any other unlawful processing. These measures may include, among other, physical access security, usage of anti – wirus and firewall, auditing and other appropriate technologies,

7. YOUR RIGHTS

This section contains information about your rights related to the processing of your personal data carried out by us and cases where you can exercise these rights. If you would like to receive more information on your rights or to exercise them, please contact us via e-mail indicated in this privacy policy.

We will provide information on actions taken on a request with regard to implementation of your rights without undue delay and in any event within 1 (one) month of receipt of the request. In consideration of the request complexity and the number of received requests, the aforementioned term may be extended for 2 (two) further months. In this case, we will notify you of such term extension and reasons for it within 1 (one) month as of the receipt of request. We will refuse to implement your rights only in cases provided for in the legal acts.

Your rights are as follow:

The right to be informed

As a data controller, we are obliged to provide clear and transparent information about our data processing activities. This is provided by this privacy policy.

The right of access

We want you to fully understand how we use your personal data and not to experience any inconvenience because of that. You can contact us at any time and ask if we process any of your personal data. If we store or use your personal data in any way, you have the right to access them.

We will provide access to the personal data we hold about you as well as the following information: the purposes of the processing, the categories of personal data concerned, the recipients to whom the personal data has been disclosed, the retention period or envisioned retention period for that personal data, when personal data has been collected from a third party, the source of the personal data.

The right to rectification

When you think we process inaccurate or incomplete personal information about you, you may exercise your right to correct or complete certain personal data. This may be used with the right to restrict processing to make sure that incorrect / incomplete personal data is not processed until it is corrected.

The right to restrict processing

You have the right to ask us to restrict the processing of your personal data or to object to their processing:

• During the period required for us to verify the accuracy of your personal data when you submit claims with regard to data accuracy;
• In cases of unlawful collection, storage or use of your personal data where you decide not to request of data;
• When we do not need your personal data anymore, but you need them for the establishment, exercise or defence of legal claims;
• During the period required to determine if we have an overriding legal basis to continue processing your personal data if you exercise your right to object to the processing of your personal data.

The right to erasure (the right “to be forgotten”)

Where no overriding legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. This includes personal data that may have unlawfully processed. We will take all reasonable steps to ensure personal data erasure.

The right to data portability

You have the right to the portability of data obtained by us under your consent or for the purpose of agreement conclusion. If you exercise this right, we will transfer a copy of the data provided by you.

The right to object

You have the right to object to use of your personal data by us:

• In cases where we use such data in order to implement our legitimate interests but we do not have an overriding legal basis to continue using your personal data; or
• At any time when we use your personal data to send newsletters or for direct marketing purposes. In such case, the data will not be used for these purposes anymore; however, they may be used for other legitimate purposes.

If you believe that your rights of the data subject have been and / or may be violated, please promptly contact us via email indicated in this privacy policy. We ensure that as soon as we receive your complaint, we will contact you within the reasonable period and inform you about the complaint handling process, and them about its result.

If the handling results are unsatisfactory to you, you will be able to submit a claim to the supervisory authority – the State Data Protection Inspectorate (www.vdai.lrv.lt).

8. PRIVACY POLICY REVIEW

We may update or amend this privacy policy at any time. Such updated or amended privacy policy will come into effect as of its publication on our website. You should check it from time to time and make sure that you find the current version of privacy policy acceptable.

After making an update to the privacy policy, we will notify you about any changes that we consider material by publishing them on the website.

The latest update to the privacy policy was made on 2022-09-14.